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How Title Companies Can Make Smarter, Faster Decisions

How Title Companies Can Make Smarter, Faster Decisions
In: Blog

Title companies play an important role in the mortgage industry by ensuring that property transactions are legally sound. However, title companies face several challenges that can slow down their processes, increase costs, and negatively impact their ability to make informed decisions.

This blog will explore some challenges holding back the title industry and how title companies can make smarter, faster decisions.

What are the challenges that are impeding the title industry?

  • Manual Title Processes

The manual nature of title processes is one of the most significant issues that title companies face. Many title companies still use paper-based systems, which can be slow, error-prone, and difficult to manage. For example, title examination services often include analyzing many documents, which can consume significant time and resources.

  • Labor-Intensive/ laborious Processes

Another problem that title companies face is the labor-intensive nature of their processes. For example, employees of a title search company may need to manually search multiple databases to find the information they need to complete a title search. This can be a time-consuming and error-prone process that slows down the entire transaction.

  • Adherence to Compliance & Mortgage Industry Laws

Title companies must also deal with a number of compliance issues. They must, for example, follow different mortgage industry laws, including the Real Estate Settlement Procedures Act (RESPA) and the Truth in Lending Act (TILA). Compliance can be a difficult and time-consuming procedure, especially for smaller title companies that may lack dedicated compliance experts.

  • Lack of Automation

The lack of automation in the title industry is another challenge that can slow down title processes and negatively impact decision-making. For example, title curative services may involve multiple rounds of communication between the title company, the lender, and the borrower. Without automation, this process can be slow and error prone.

  • Low-Tech, High-Touch Methodologies

Finally, many title companies continue to rely on high-touch, low-tech methods. Tax report services, for example, might require the title company officials physically visit the local government office to get the relevant documentation. These manual operations can be time-consuming, costly, and prone to errors.

Find out how PrivoCorp can help title agents manage volume fluctuations effortlessly while ensuring compliance

Find out how PrivoCorp can help title agents manage volume fluctuations effortlessly while ensuring compliance

Title companies can improve decision-making and unleash new efficiency by implementing the four measures listed below:

  • Create standard title data formats

One of the first steps that title companies can take to improve decision-making is to develop standardized title data formats. This can help streamline the title examination process, making it faster and more accurate. Standardized data formats can also make sharing information between different title companies, lenders, and real estate agents easier.

  • Acknowledge title process automation to free up human executives

Title companies can also use automation to free up the time spent by employees. For example, they can use software tools to automate title searches, title curative services, and other labor-intensive processes. Automation can help reduce errors, enhance accuracy, and speed up the title process overall.

  • Monitor and report on vendor performance

Title companies can also improve their decision-making by monitoring and reporting vendor performance. For example, they can use software tools to track vendor performance metrics such as turnaround time, accuracy, and customer satisfaction. This can help title companies identify areas where vendors are underperforming and take corrective action to improve their processes.

  • Outsource to trustworthy third parties

Finally, title companies can consider outsourcing some of their processes to trustworthy third parties. For example, they can outsource tax report services to a provider that specializes in this area. This can help free up internal resources, reduce costs, and improve the overall quality of the title process.

Leveraging Stronger Foundations to Facilitate Smarter Title Decisions

Title companies face challenges that can hold decision-making back and unlock new efficiencies. However, title companies can overcome these challenges by developing standardized title data formats, embracing title process automation, monitoring, reporting on vendor performance, and outsourcing to trustworthy third parties.

How PrivoCorp Can Help?

PrivoCorp is an end-to-end mortgage solutions provider offering title examination, title search, title curative, and tax report services. We help title companies streamline processes, improve accuracy, and reduce costs by leveraging technology and external expertise.

PrivoCorp’s title support services can help title companies overcome the challenges holding back the industry and make smarter, faster decisions.

Partnering with us means you can focus on your core business while we take care of the rest. Our team is always available to answer any questions or concerns, and we work tirelessly to ensure your needs are met.


In conclusion, title companies encounter several challenges that make it difficult to make smart swift decisions. Among the issues are manual processes, labour-intensive work, compliance with mortgage sector standards, a lack of automation, and low-tech, high-touch processes. Title companies may improve decision-making and unlock new savings by adopting standardized title data formats, embracing automation, monitoring, and reporting on vendor performance, and outsourcing to trusted third parties.

PrivoCorp is an end-to-end mortgage solutions provider offering a range of title support services, including title examination, title curative, and tax report services.

PrivoCorp’s solutions help title companies improve decision-making, reduce errors, and increase efficiency. With advanced technology and specialized expertise, PrivoCorp  is a trusted partner that can help title companies strengthen their foundations and facilitate smarter title decisions.

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